Notice of Funding Opportunity: YSEALI Urban Planning and Smart Growth Workshop

YSEALI Summit

Notice of Funding Opportunity (NOFO): FY 2017 YSEALI Urban Planning and Smart Growth Workshop

U.S. Embassy Singapore Public Affairs Section (PAS)

Announcement Type: Cooperative Agreement

Funding Amount: Up to USD$250,000.00

Application Deadline: August 29, 2016

Executive Summary: The Public Affairs Section of the U.S. Embassy in Singapore announces an open competition for a cooperative agreement to develop and implement a five-day workshop (inclusive of arrival and departure days) in Singapore on urban planning and smart growth for the Young Southeast Asian Leaders Initiative (YSEALI), pending the availability of funds. The YSEALI Urban Planning and Smart Growth Workshop will bring together 60 youth (aged 20-35) from ten ASEAN nations: Brunei, Burma, Cambodia, Indonesia, Malaysia, Philippines, Laos, Singapore, Thailand, and Vietnam. The workshop will focus on the opportunities and challenges that come with urbanization, and possible solutions to address these issues including effective governance and policymaking, social innovation, the use of technology, and partnerships across different sectors of society.

A. PROGRAM DESCRIPTION:

The Public Affairs Section of the U.S. Embassy in Singapore requests proposals from organizations interested in a grant award from the U.S. Department of State Bureau of East Asian and Pacific Affairs (EAP) to manage a Young Southeast Asian Leaders Initiative (YSEALI) workshop on urban planning and smart growth, with a particular focus on fastgrowing, high-density cities.

The five-day YSEALI urban planning workshop, to take place in Singapore, will bring together 60 youth aged 20-35 from all ten member countries of the Association of Southeast Asian Nations (ASEAN): Brunei, Burma, Cambodia, Indonesia, Malaysia, Philippines, Laos, Singapore, Thailand, and Vietnam. Through panel discussions, speakers, site visits and group projects and presentations, the workshop will engage participants on the issues surrounding urbanization, to include opportunities and challenges with regards to the environment, economy, cultural heritage, and society at large. The workshop will inspire the participants to consider possible solutions to these challenges to be achieved through effective governance and policy, social innovation, cross-sector partnerships and technology. The workshop should strike a balance between global topics, content that is relevant to the ASEAN region, and to the participants themselves. The workshop must also contain a follow-on component requiring the workshop participants to implement projects or share lessons learned with governments, business development institutions, community organizations, or youth groups upon their return home.

YSEALI is the U.S. government’s signature initiative to engage with emerging leaders in Southeast Asia. The program aims to create a network of young Southeast Asian leaders who work across national borders to solve common problems. The YSEALI Urban Planning and Smart Growth Workshop will be one of several events whose topic cuts across the four pillars of YSEALI – environment and natural resources management, economic development, civic engagement, and education.

Audience: Participants will be registered YSEALI members aged 20-35 who have demonstrable interest and relevant experience in urban planning, whether through paid employment, volunteer work, or coursework, and who show promise in becoming socially active in effecting change in their home communities. Participants could be urban planners, policymakers, NGO leaders or other professionals involved in issues such as smart growth, housing, and economic development. Undergraduate students pursuing fields related to urban planning and policymaking would also be considered.

During the application process, candidates will be asked to outline a project that would help improve their communities. These projects could include one-off events that have a direct positive impact on the built environment, or activities that seek to improve urban policy or increase public discourse about urbanization, which may require a sustained period of time.

All participants must be proficient in written and spoken English.

Timeline: The ideal time for the workshop is in May of 2017.

B. AWARD INFORMATION:

Type of Award: Cooperative Agreement

Fiscal Year Funds: FY2016, pending the availability of funds

Approximate Total Funding: USD$250,000, pending the availability of funds

Approximate Number of Awards: One

Floor of Award Range: None

Ceiling of Award Range: USD$250,000

Approximate Average Award: USD$250,000

Anticipated Award Date: September 16, 2016, pending the availability of funds

Anticipated Project Completion Date: December 1, 2017

Additional Information:

The U.S. Embassy in Singapore and the U.S. Department of State Bureau of East Asian and Pacific Affairs will have substantial involvement on the workshop content, schedule, and participant selection. In consultation with PAS Singapore, the award recipient must actively engage the relevant U.S. embassies for recruitment purposes, communication with participants and travel arrangements.

Before submitting a proposal, all applicants are strongly encouraged to consult with the Grants Officer in PAS Singapore, Nikolina Kulidzan: KulidzanNN@state.gov

C. ELIGIBILITY INFORMATION

American and local non-profit organizations with significant experience in conference and workshop organization are invited to submit a proposal. The responsibilities of the implementing organization include the following:

  1. In collaboration with organizations with relevant knowledge and expertise in urban planning, design a five to seven-day workshop in Singapore in May 2017 that will engage 60 youth (aged 20-35) on the topic of urbanization and urban planning, and provide them with ideas and skills needed to tackle challenges through effective governance and policymaking, the use of technology, social innovations and crosssector partnerships. The workshop design must include:
    • The overall framework in which the workshop will be structured (e.g. A focus on a different urbanization challenge each day, etc.)
    • The content that will be delivered, to discuss pressing problems and possible solutions in urbanization. Course content should draw on examples from Singapore, but also include content and examples that will be relevant to participants from different ASEAN countries.
    • Daily activities to show how and where learning will take place. Site visits across Singapore that are crucial to the understanding of urban planning in the country should be included.
    • The type of expertise the organization is able to engage and bring in for the workshop. This includes guest speakers or workshop facilitators who are urban planning and policy experts, or professionals with knowledge of other relevant issues including smart growth, housing, and economic development from Singapore, the region and the United States.
    • A cultural component that promotes the unity of ASEAN, and the United States as a partner in ASEAN’s efforts, such as an ASEAN or Singaporean cultural appreciation event, or an excursion to a local community organization in which participants perform service work.
  2.  Management of the recruitment, application and selection process to include an online application form. Participants must come from all 10 ASEAN member countries and will be YSEALI members with whom Embassies in all 10 nations have direct contact.
  3. Creation and implementation of a logistics and administrative plan for the entire workshop, including scheduling, venue rental, flights, lodging, and meals for all participants, presenters and staff.
  4. Monitor follow-on activities that participants implement after the workshop has concluded.
  5. Design of a digital engagement strategy for outreach, publicity and engagement, in collaboration with social media managers from U.S. Embassy Singapore and the U.S. Mission to ASEAN.
  6. Facilitation of communications amongst the U.S. Embassies in the ASEAN member countries, including the U.S. Mission to ASEAN, the workshop participants, and other partner organizations.
  7. Design and printing of syllabus material (e.g. activity sheets, suggested readings, biographies of speakers and mentors, schedule of activities, etc.), banners, backdrops and other printed materials. Printed materials must carry the YSEALI logo.
  8. Design and development of an evaluation report that highlights the learning of participants after the workshop (e.g. before-and-after surveys, feedback sessions, interviews, etc.).
  9. Provision of mid-term and final reports

Proposals should include:

  • Organization name, address, and contact information
  • A description of the work to be performed with respect to each of the criteria listed above
  • Information about the team of people who would execute the work, with descriptions of the relevant experiences, skills and the role in the bidder’s team
  • A schedule for the work
  • A detailed, line budget not exceeding USD$250,000, keeping administrative costs as low as possible
  • Description of prior experience in similar programming
  • Description of experience in and/or ties with organizations in other Southeast Asian countries, or international expertise.

Cost sharing is not required.

Length of grant will be for one year to accommodate above mentioned follow-on activities.

D. APPLICATION AND SUBMISSION INFORMATION:

Note: Please read the complete announcement before sending inquiries or submitting proposals. Once the NOFO deadline has passed, Embassy staff may not discuss this competition with applicants until the proposal review process has been completed.

Proposals should be submitted electronically to ThamTS@state.gov (cc SamtaniM@state.gov) by 6:00 pm August 29, 2016 SST. Please attach proposals in Microsoft Word or .pdf format to an email with “YSEALI Urban Planning and Smart Growth Workshop Proposal_Your Organization’s Name” in the subject line. Late submissions will not be considered.

E. APPLICATION REVIEW INFORMATION

Proposals will be measured as follows:

U.S. Embassy Singapore performs an initial review to make sure proposals meet eligibility requirements and analyzes the proposal against each of the criteria noted above.

If the proposal passes that review, a panel of Department of State employees reviews the proposals and selects a winner.

F. AWARD ADMINISTRATION INFORMATION

Award Notices

The successful applicant will receive notice by email stating that the application has been selected. This notice will be sent before the U.S. Embassy has actually made the award and is not an authorization to begin performance. Any pre-award costs expended will be at the organization’s own risk. The notice of award signed by the Grants Officer is the authorizing document and will be sent directly to the applicant selected for this grant via email. As soon as selection is made notifications via email will also be sent to unsuccessful applicants.

Administrative and National Policy Requirements

Please refer to the Department of State Standard Terms and Conditions for both U.S. Based and Foreign Organizations.

Reporting

The funds for this cooperative agreement will be disbursed in in installments based upon project milestones and expenditures established in the original grant documents. Financial reporting for the use of the first installment will be required at the time the request for the second installment is made. All receipts, originals scanned electronically, should be submitted to the Grants Officer Representative. Financial reporting, through the same method, will again be required at the conclusion of the grant period.

G. CONTACTS

Please contact Tessa Tham in PAS Singapore for any questions related to this announcement at ThamTS@state.gov

YSEALI_Urban_Planning_and_Smart_Growth_Workshop_NOFO (PDF – 203 kb)