Notice of Funding Opportunity
U.S. Mission to ASEAN Notice of Funding Opportunity (NOFO):
Young Southeast Asian Leaders Initiative (YSEALI)
2016 Seeds for the Future
Application Deadline: July 1, 2016
Executive Summary: The Public Affairs Section of the U.S. Mission to ASEAN announces an open competition for a cooperative agreement to develop and implement a year-long Young Southeast Asian Leaders Initiative (YSEALI) Seeds for the Future small grants program, pending the availability of fiscal year 2016 funds. The YSEALI Seeds for the Future program will provide small grants to Southeast Asian youth throughout the ten member countries of the Association for Southeast Asian Nations (ASEAN): Brunei, Burma, Cambodia, Indonesia, Malaysia, Philippines, Laos, Singapore, Thailand, and Vietnam. The small grant recipients will have 10 months to complete their projects. Winners will be selected by a Department of State grants panel.
Contact Person: Andrea Appell at USASEAN@state.gov
Expected Period of Performance: August 8, 2016 – December 31, 2017
All applicants should be familiar with OMB Circular 2 CFR Part 200. http://goo.gl/fVczsI
Please read the entire NOFO package before submitting an application, and follow the steps in order to submit before the deadline. Applications that do not meet the eligibility criteria and do not contain all of the required information will not be considered.
A. PROGRAM DESCRIPTION
The U.S. Mission to ASEAN requests proposals from not-for-profit organizations interested in a cooperative agreement from the U.S. Department of State to manage the Young Southeast Asian Leaders Initiative (YSEALI) Seeds for the Future small grants program in coordination with private partners beginning August 8, 2016 to December 31, 2017.
Launched in 2013, YSEALI is the U.S. government’s signature program to strengthen leadership development and networking in Southeast Asia. With nearly 75,000 members, YSEALI builds the leadership capabilities of youth in the region, strengthens ties between the United States and Southeast Asia, and nurtures an ASEAN community. YSEALI activities focus on four themes: economic development, environment and natural resources management, education, and civic engagement.
The Seeds for the Future program will allow YSEALI youth to implement public service projects throughout the region that address the YSEALI themes in ASEAN.
Eligibility for this NOFO is limited to U.S. and foreign not-for-profit organizations.
Audience: Registered YSEALI members, aged 18-35, who are citizens of Brunei, Burma, Cambodia, Indonesia, Laos, Malaysia, Philippines, Singapore, Thailand and Vietnam. All participants must be proficient in written and spoken English.
Timeline: YSEALI Seeds for the Future program will mentor, monitor and support small grant recipients beginning in August 2016.
B. AWARD INFORMATION
Type of Award: Cooperative Agreement
Appropriated Fiscal Year Funds: FY2016
Approximate Number of Awards: One
Floor of Award Range: Up to $300,000
Anticipated Award date: August 8, 2016, pending the availability of funds
Anticipated project completion date: December 31, 2017
Additional information: The U.S. Mission to ASEAN will have substantial involvement in the program development, content, and schedule. In consultation with the U.S. Mission to ASEAN, the award recipient must actively engage all relevant U.S. embassies related to communication with participants in each country.
Before submitting a proposal, all applicants are strongly encouraged to consult with the U.S. Mission to ASEAN Public Affairs Officer Andrea Appell at USASEAN@state.gov.
C. ELIGIBILITY INFORMATION
American and foreign non-for-profit organizations are invited to submit a proposal that describes how each and the following criteria will be administered:
- Manage up to $300,000 in grants funding (minus administrative expenses).
- Create an online site to receive and manage applications and answer questions from applicants. Rank all applications by country and project.
- Notify winning teams of approved proposals.
- For proposals approved with conditions, serve as liaison with project teams to communicate conditions for funding. Review revised proposals to ensure they answer questions posed by the Department of State grants panel.
- Distribute funds for up to 20 winning teams throughout the region in December 2016 as follows: 60% of funding after submitting a detailed timeline and work plan including marketing strategy for the project; 35% of funding after submitting mid-term report including direct and indirect beneficiaries; and 5% of funding after submitting the final report with detailed project results.
- Oversee the implementation of projects and monitor grants weekly by actively corresponding with the grantees, collecting mid-term and final reports including receipts, gathering photos/videos and project stories for YSEALI website and social media.
- Mentor winning teams and schedule resource speakers for virtual engagement.
- Provide the U.S. Mission to ASEAN with a monthly status report of all grantees flagging success stories and any issues.
- Provide mid-term and final report to U.S. Mission to ASEAN.
- Ensure that the YSEALI Seeds for the Future programs and materials include the YSEALI logo and adhere to the YSEALI style guide.
- Develop a FAQ for future programs.
Proposals will be reviewed on the basis of their responsiveness to the criteria listed in this NOFO, as well as coherence, clarity and attention to detail.
Proposal should include:
- Table of Contents that lists application contents and attachments (if any)
- Proposal Narrative (not to exceed 10 pages), including the design, implementation, outcomes and impact of the program.
- Application for Federal Assistance Cover Sheet (SF-424):https://eca.state.gov/files/bureau/sf424_0.pdf
- Information about the team of people who would execute the work, with descriptions of the experiences and skills of each and his/her role in the bidder’s organization and in the team.
- A management plan for the work
- A schedule for the work
- A detailed budget
- If your organization has a negotiated indirect cost rate agreement (NICRA) and includes NICRA charges in the budget, include your latest NICRA as a pdf file.
- Administrative costs as low and reasonable as possible
- Description of prior experience in youth and small grant management
- Description of experience in and/or ties with organizations in other Southeast Asian countries, or international expertise.
Cost sharing is not required.
Applications which do not meet the eligibility or deadline will not be reviewed.
D. Application and Submission Information
Completed applictions are due to USASEAN@state.gov by July 1, 2016
Please read the entire NOFO and follow the guidelines for proposal preparation below: Proposals should be submitted electronically to USASEAN@state.gov by 6PM July 1, 2016, Jakarta time. Please attach proposals in Microsoft Word or PDF format to an email with “2016 YSEALI Seeds for the Future” in the subject line. Late submissions will not be considered.
E. Application Review Information
The U.S. Mission to ASEAN will perform an initial review of all applications to determine which meet all of the eligibility requirements and analyze the proposal against the criteria noted. Eligible proposals will then be reviewed by a panel of State Department employees to select a winner.
If the award is not made on the initial applications, U.S. Mission to ASEAN staff may request clarification and supplemental materials from applicants whose applications have a reasonable chance of being selected for the award.
The entry into discussion is to be viewed as part of the evaluation process and shall not be deemed by U.S. Mission to ASEAN or the applicants as indicative of a decision or commitment upon the part of U.S. Mission to ASEAN to make an award to the applicants with whom discussions are being held.
F. Award Administration Information
The successful applicant will receive notice by email stating that the application has been selected. This notice will be sent before the U.S. Mission to ASEAN has actually made the award and is not an authorization to begin performance. Any pre-award costs expended will be at the applicant’s own risk. The notice of award signed by the Grants Officer is the authorizing document and will be sent directly to the applicant selected for this grant via email. As soon as selection is made notifications via email will also be sent to unsuccessful applicants.
Administrative and National Policy Requirements
Please refer to the Department of State Standard Terms and Conditions for both U.S. Based and Foreign Organizations.
The funds for this cooperative agreement will be disbursed in installments based on project milestones and expenditures. A financial report listing the expenditures for the first installment is required with the request for the second installment. All receipts, originals scanned electronically, should be submitted to the Grants Officer Representative. Financial reporting, through the same method, will again be required at the conclusion of the grant period.
G. Agency Contact
Any prospective applicant who has questions concerning the contents of this NOFO should email USASEAN@State.gov. Note that once the NOFO deadline has passed Department of State staff may not discuss this competition with applicants until the review process has been completed.